Position: Postgraduate Student's Officer
Duration of term: January to December 2009
Reports to: Accountable to students via the AuSM Executive Council
Note: The role of the postgraduate student's officer is a voluntary position that is remunerated through a $2000 expense payment. The role requires a commitment of approximately 5 hours per week.
Purpose of position:
To represent the interests of all current and future Post-graduate students at AUT through the promotion of policy that encourages and maintains Post-graduate student's interests and identity in regards to both academic and social life. To liaise with postgraduate students keeping them informed on relevant issues and keeping the Executive Council informed regarding their requirements.
Principal accountabilities:
To adhere to and act in accordance with the AuSM Constitution and AuSM policy.
- Your primary responsibility as Post Graduate Student's Officer is to represent all students at AUT.
- Facilitate communication of Post Graduate issues between students and the AuSM Executive Council.
- To familiarise yourself with the effective operation and functioning of the Association.
- Assist in providing guidelines and formulating policy for the Association and for the staff via the Executive Council, including assisting in the financial running of the Association and setting of budgets.
- Attend all Executive Council meetings (generally every two weeks) and any other meetings of committees that you sit on.
- Be fully conversant with matters of importance before the Executive and to read all relevant papers before meetings.
- Attend all Post Graduate Student meetings.
- Ensure that you are fully conversant with the proceedings of any meeting that you are unable to attend.
- Monitor the situation of all Post Graduate students with regards to equity within AUT, and make recommendations for action to the Executive Council as necessary.
- Formulate AuSM's reaction to AUT Postgraduate fee setting in conjunction with the President and assist with writing any proposals necessary.
- Attend all Student Senate meetings (generally once a month).
- Work in conjunction with the AuSM Events Co-ordinator to help organise at least one event per semester that caters to the needs of Postgraduate students at AUT.
- Assist wherever possible at official AuSM activities.
- Represent students at any boards and committees that deal with Postgraduate issues.
- Be available for at least two hours for general Executive Council duties each week, an hour of which is allocated to meet with students in relation to your portfolio.
- Present a report every six weeks to the Executive Council outlining the current situation for Post Graduate students at AUT, your work, progress, initiatives, achievements and recommendations to the Executive Council.
- Maintain regular contact with the President with regards to any issues relating to your portfolio.
YOU CAN EXPECT:
- The support and advice of the AuSM President, Vice President and National Association President.
- To be allowed to question the actions of the President and other Executive Council members.
- To be able to bring any questions regarding the actions of staff to the attention of the President and have any such questions dealt with adequately.
- To have the opportunity to apply for performance based expense payments of up to $2000 to the Executive Council, as per Executive Council Policy.
- To be consulted on issues affecting or likely to affect Post Graduate students at AUT
- Have the opportunity to travel to conferences within New Zealand related to your portfolio.
